QuickBooks Online Payroll 2023 - Complete Guide
20,175
Published 2023-09-25
Chapter Guide available below.
If you are looking for more support beyond this video, here are a couple ways to connect with us:
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Early Registration for our QuickBooks Online Payroll Course: pxlme.me/learnqbopayroll
QB Community Facebook Group: www.facebook.com/groups/qbcommunitylive
Book 1-on-1 time with me: parkway.business/
Need to buy QuickBooks Online Payroll: pxlme.me/buypayroll
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Want to Try QuickBooks Online: Use this link! pxlme.me/buyqbo
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Chapter Guides:
0:00 Introduction
2:58 Discussing the different payroll service offerings.
9:20 Welcome to QuickBooks Payroll
9:35 Why does it matter if you already processed payroll this year?
11:00 Setup Questions
14:20 What information imports between ADP, Gusto, Paychex, & Spreadsheet
15:30 Using the spreadsheet import template for payroll data.
17:54 Reviewing the imported information and completing employee setup.
Setting up your employees:
18:25 Edit employee detailed overview.
20:35 Employee self-setup
21:12 Editing employee personal information
21:48 Editing employment details
25:55 Workers’ Comp class code explained
Setting up Workforce from the EMPLOYEES view:
27:45 Accepting invitation
28:47 Personal Information (Address, Social Security Number, etc.)
30:10 Credit Karma Money checking account
31:47 Connecting to your bank account for direct deposit
33:27 Tax Withholdings (Filing status, Dependents, Multiple Jobs, Other Adjustments)
36:28 Review and Sign
Back to the EMPLOYER view after employee data has been entered:
39:15 Reviewing the employee information that was entered
38:45 Pay Types explained
40:46 Overtime Pay & Other Common Pay Types
41:10 Time Off Pay Policies
45:20 Paid Sick Leave Calculation Example
47:05 Discussing Additional Pay Types
49:10 Deductions and Contributions (Health Insurance, Retirement Plans)
53:44 Garnishments (Child Support, etc.)
57:18 Employees Tab in Payroll Area
58:10 Invite a new employee
Continue with Setup Tasks:
58:30 Payroll Overview Tab
59:13 Company Tax Information
Add Your Payroll History:
1:03:10 Q: How much did you pay each employee this year?
1:04:46 Adding in year-to-date numbers per employee (example)
1:06:00 Q: Let’s get into the tax details.
Connecting to your Bank Account:
1:07:00 Connecting your bank account.
1:08:55 Business Overview Questions
1:09:10 About Your Principal Officer
1:09:41 Add your bank account.
1:11:00 Explaining micro-deposits.
Let’s Handle Your Taxes:
1:12:10 Tell us What taxes you paid this year.
1:16:05 Tax Payment and Filing Options Explained.
Returning to our Setup after Micro-Deposits Cleared Bank:
1:17:14 Validating the Micro-Deposits
1:21:43 Sign & Review Tax Forms with error message
1:22:07 Principal Officer Unique Personal Questions
1:23:46 Take Care of Your Team Add-ons
Payroll Settings Detailed Overview:
1:25:31 Overview
1:29:03 Bank Accounts
How to fix your payroll processing to the wrong account video link: • How to fix QuickBooks Online Payroll ...
Accounting Preferences Detailed Overview:
1:30:48 Setting up the Accounting Preferences
1:31:20 Paycheck & Payroll tax payments
1:32:11 Wage Expense breakout options
1:34:35 The total cost of payroll for a company explained.
1:35:07 Company Contributions and Employer Taxes
1:36:00 Tax Liability Accounts
1:36:29 Class Tracking
1:37:22 Other Liabilities
1:37:40 Update exiting transactions
Time to Pay Your Employee – Manual Time Entry
1:38:28 Time to Pay Your Employee
1:41:10 Preview Payroll Screen Explained
1:43:14 Printing Paychecks & What it looks like.
1:45:20 Downloading Payroll Reports and Explaining each report in Excel.
1:48:47 Reviewing Your Payroll Taxes Due
1:51:16 How Payroll Hits your Balance Sheet and Profit & Loss
1:53:00 Completed Payroll Process Manual Time Entry
QuickBooks Time From Setup to Processing Payroll:
Time Links coming soon!
2:21:00 Looking for more support options?
Important Disclaimer:
This content is for information purposes only and should not be considered legal, accounting or tax advice, or a substitute for obtaining such advice specific to your business. Additional information and exceptions may apply. Applicable laws may vary by state or locality. No assurance is given that the information is comprehensive in its coverage or that it is suitable in dealing with a customer’s particular situation. Parkway.Business Inc does not have any responsibility for updating or revising any information presented herein. Accordingly, the information provided should not be relied upon as a substitute for independent research. Parkway.Business Inc. does not warrant that the material contained herein will continue to be accurate, nor that it is completely free of errors when published. Readers and viewers should verify statements before relying on them.
All Comments (14)
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Amazing, excellent detailed explanation. THANK YOU.
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Great video! I'm just getting my bookkeeping business of the ground. I've been through the QB Payroll ProAdvisor training but was looking for a video that took me step by step through the payroll process. Your hit all the marks. Coincidentally, I realized we're in the same county. Again, great presentation. Keep up the good work!
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Thank you so much! Very informative content!
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Great video, Matthew! Is there a way to set a "default" set up for all employees or do you need to do each one individually? If I have an employer portion of health insurance mapped to the expense account then how do you categorize the full bill due?
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Well done
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Great video! thanks boss for the video with details briefing. I enjoyed and tried to realize all the topics you explained. I felt a little difficulties due to lake of knowledge in US Tax's, Insurance, garnishment and any other statutory payments policy. It will be very helpful if you provide another video with these topics, thank you.
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Great Content!! thanks for the video. Question: Why does QBO payroll put reimbursements to employees within the gross pay? It should not be included since reimbursement are not taxable income. Should not be categorize as reimbursements and other payments after the gross pay. (I am talking about the preview report that you have before processing the payroll. (Yes I have checked that the type of pay is "reimbursement"
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Thanks and it's an excellent & very useful video. Could you be kind enough to cover how to record payroll prepared by third party? Thanks again.
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Thank you for watching our complete tutorial on QuickBooks Online Payroll! If you are looking for a short video on processing payroll in under 10 minutes, Check out this video: https://youtu.be/puk83ZUUOLY
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Great video! Is there a report that will breakdown the granual pay types we've added by employee? Ex. Reimbursements (Mileage), Reimburesements (Uniforms), Regular Pay, Driving Pay, etc.
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Great video! How would you create a payroll journal so that the employees net pay, garnishments, etc, show up on the profit and loss sheet? I have to break down each payroll so it corresponds to our 15 different locations.
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Thank you for the video. How much pay for clock in and out?
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Miles De Castro
