How to use Microsoft To Do: Organize your Day by Managing Tasks

Teacher's Tech
Teacher's Tech
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Published 2022-01-04
In this video tutorial, I will show you how to use Microsoft To Do. Microsoft To Do is a FREE app that can help you manage your day by creating tasks and organizing them into lists and groups. Microsoft To Do also allows you to share lists with others so you can assign individual tasks to someone. Microsoft To Do is cloud-based so it will sync across devices. Microsoft Outlook also integrates with Microsoft To Do. Flagged emails and tasks created in Outlook will appear in To Do to help manage your busy day.

todo.microsoft.com/tasks/

0:00 Introduction
0:40 Where to get Microsoft To Do
1:43 Using To Do online
2:40 Finding To Do with Office 365
3:55 Launching the To Do app and adding accounts
5:11 Creating a task on My Day list
6:13 Customizing your task
7:29 Changing the background
8:23 Adding tasks to the tasks list
9:28 Completing a task
10:00 Adjusting the settings (Darkmode, showing different lists)
12:00 How to create a list in Microsoft To Do
14:48 Why create a group in To Do
15:33 Renaming lists
16:27 Sharing Lists
17:14 Assigning tasks in Microsoft To Do
17:54 Searching tasks and how to add hashtags to tasks
18:43 Flagged emails from outlook in To Do
19:30 Create a task from an email in Microsoft Outlook
All Comments (21)
  • @jrgarciab
    Fantastic, fantastic intro to To Do. Thank you so much!
  • @elmeno4471
    Hi 👋 Thank you so much for these free tutorials. You are awesome! 👏👏👏
  • @DemetriPanici
    Microsoft To Do has actually made some nice updates recently!
  • @8enable
    Thanks Jamie, Great video.
  • @JahvsIsTheBest
    This app looks so helpful! Thanks for telling us about it. I had no idea it even existed. Started using it right after watching this.
  • @monah2030
    Hi Jamie Thanks very much for your time to make great videos for us . I have a very basic computer skill which is really annoying and stop me to do a lot of things I want to do . I was wondering what do you recommend to start with please? Can you please tell me which steps I should take to improve my skills and learn more .. I am confused which steps are the first ?
  • @gcambrose2422
    I love your tutorials! With the todo list reminders do they pop up or do they come as an email?
  • @davecollings7673
    More straight talk & less BS would be a good start in the right direction!
  • @user-ux8dj5wm7e
    Hi Jamie, great video. Can you tell me a quick way to move several tasks that I had scheduled to do today to another day. Currently I am opening each task and changing the date. Is there a quicker way to do this?
  • @SebastianVillafana-pk7yz
    I noticed earlier in the video, you had the word "questions" misspelled. I cant figure out how to edit a task. How did you make that correction without deleting and recreating the task?
  • @DougPowell01
    I've been searching around for a particular feature since I really want this tool to function for me and integration into Office 365, particularly with Outlook, seems to be a major advantage. To my backlog handle tasks, for several years I have used the Eisenhower Matrix technique which helps me prioritize tasks into important vs urgent (the two are not the same). Because my workday is complicated, this strategy helps me prioritize and focus on activities according to their importance and their urgency. To achieve this in MS To Do tasks, I attempted grouping into folders or using steps, but neither method seems very effective. I've already tried using labels in my Trello add-in for MS Teams, but this seems like overkill and the level of integration is not the same. I should add that the flags Important and Urgent should not be either / or but any combination i.e. urgent AND important being one case. Do you have a way to implement my two-flag idea within MS To Do lists?